Automated Payroll Software to Manage Payroll Easily with Nomi

Team Nomi

Sep 06, 2024
11 minutes read

Payroll management can often be complex and time-consuming for employers and employees. However, with the right payroll software, this process can become much more efficient. Nomi’s payroll software allows employers to manage payroll, pensions, and expenses seamlessly while employees can easily access their payslips, P60s, and P45s through user-friendly mobile app and web portals. 

This software facilitates the approval of leaves and expenses and ensures that all payroll deadlines are on time. Automating payroll runs and submissions allows businesses to focus on their core activities instead of getting bogged down by administrative tasks.

In this blog, we will discuss the key features of payroll software that make payslip management easier for everyone involved, ensuring compliance and accuracy while saving valuable time.

Automate Payroll Runs with Software

The payroll software offers an automation feature through which payrolls are processed automatically by the software and it emails the payslips to employers and employees. It also submits the RTI to HMRC. This automation feature frees you from the burden of processing fixed payrolls and in turn saves a lot of admin time. It is a user-friendly software which can be accessed through a mobile app and web portal by the employers and employees. In addition to this it, enables efficient approval processes, centralised deadline management, direct filing capabilities, and bulk payroll processing, all of which reduce administrative burdens.

1. User-friendly Access: Payroll software provides a mobile app and web portal for employers and employees. Everyone can easily access payslips, P60s, and P45s anytime and anywhere.
2. Efficient Approval Processes: Employers can quickly approve leaves and expenses through the software, reducing delays and ensuring that employees receive timely responses.
3. Centralised Deadline Management: The software includes a dashboard that displays all payroll and pension deadlines in one place, helping accountants stay organised and compliant with regulations.
4. Automated Payroll Runs: Accountants can automatically set fixed payment schedules or manage director-only payrolls. This feature reduces the risk of errors and saves time each pay period.
5. Direct Filing Capabilities: The software allows for direct filing of RTIs, pensions, and P11Ds to HMRC, making tax compliance straightforward and hassle-free.
6. Bulk Payroll Processing: Accountants can run payroll for multiple clients in one go, making it easy to manage large workforces efficiently.

By automating these processes, accountants can save their admin time significantly.

Mobile App for Employers and Employees

Nomi also provides mobile apps to simplify your payroll processes. You can download this app from play store or app store

1. Check Payslips: The mobile app lets employees view their payslips anytime. This feature ensures they can easily track their earnings and deductions without waiting for physical copies.
2. Approve/Add Leaves and Expenses: Employers can quickly approve leave requests and expenses requested by the employees through the app. This immediate access helps maintain smooth operations and keeps employees informed about the status of their requests.
3. Employer and Employee Portal Access: Both employers and employees have dedicated portals within the app. Employers can manage payroll tasks, while employees can access important documents and reports, fostering transparency in the workplace.
4. User-friendly Interface: The app is designed to be intuitive, making it easy for users of all tech levels to navigate. This accessibility ensures everyone can benefit from its features without extensive training.
5. Real-time Notifications: Users receive instant notifications about payslip availability, leave approvals, and expense status, keeping everyone updated and engaged.

The mobile app significantly improves communication and efficiency for employers and employees by providing these functionalities.

Employer’s portal access

The Payroll and Pension Deadline Management Dashboard centralises key performance indicators and deadlines, enabling employers to efficiently manage payroll approvals, leave requests, expenses, and timesheet verifications, thus ensuring timely payments and organised payroll management.

1. Payroll Approval: Employers can view pending payroll approvals directly on the dashboard. This feature allows for quick decision-making, ensuring employees are paid on time and completing all payroll processes efficiently.
2. Leave Management: The dashboard includes a section for managing employee leave requests. Employers can easily track who is on leave, approve or deny requests, and maintain staffing levels.
3. Expenses Management: Employers can review and manage employee expenses. This allows for timely approvals and helps keep track of company spending in relation to budgetary constraints.
4. Timesheet Approval: Timesheet approval functionalities helps the employes in quickly verifying and approving employee hours, ensuring accurate payroll processing.

Automatic Payroll Run and Submission

The payroll software automates fixed payments and filing management, ensuring accurate and timely processing while providing comprehensive reporting and scheduled payroll runs, which reduces administrative tasks and allows businesses to focus on growth and employee satisfaction.

1. Automate Fixed Payments: The payroll software allows accountants to automate fixed payments, including salaries for regular employees and director-only payrolls. This feature ensures that payments are processed accurately and on time without manual intervention.
2. Filing Management: Employers can file Real Time Information (RTIs), pensions, and P11Ds directly through the software. This capability reduces the risk of errors and ensures compliance with HMRC regulations, making tax reporting straightforward.
3. Payroll/Pension Summary: The software provides easy access to payroll and pension summaries, including the P32 Tax and National Insurance (NI) report. Employers can quickly review these summaries to understand their tax obligations and employee contributions.
4. Scheduled Payroll Runs: Accountants can set up scheduled payroll runs, allowing the software to handle payroll processing automatically on designated dates. This feature saves time and reduces stress during busy payroll periods.
5. Comprehensive Reporting: Automatic payroll runs generate detailed reports, helping employers track payroll expenses and maintain accurate financial records.

This automation significantly reduces administrative tasks, allowing firms to focus more on their business growth.

Employee Self-service Portals

The employee self-service portal allows employees to view their payslips, apply for leaves and expenses and view their personal information.

1. Hour Requests: The self-service portal allows accountants to request for hours worked by different employees from the employer.
2. Leave Management: This self services portal eases the work of applying leaves for employees as they can apply leaves from their portal access.
3. Expense Management: Through the self-service portal, employees can apply for expenses while employers can approve the same.
4. Intuitive Interface: The user-friendly self-service portal makes it easy for employees to navigate and access the information they need without assistance.
5. Secure Data Storage: All employee data is stored securely within the portal, ensuring the confidentiality of sensitive information.

By providing these self-service features, payroll software enhances employee engagement and satisfaction while streamlining payroll processes for employers.

Streamline Payroll Process with Automated Submissions

The payroll software streamlines the payroll process by automating submissions, allowing users to set annual pay schedules, automatically filing documents with HMRC, delivering payslips to employees, and sending employer summaries. Thus, it ultimately saves time, reduces errors, and ensures compliance.

1. Director-only Payroll Automation: The payroll software is well-suited for businesses with director-only payrolls. By automating these submissions, employers can ensure that their directors are paid accurately and on time without manual intervention.
2. Annual Pay Schedule: Users can set up a pay schedule for the entire year, specifying the dates and amounts for each pay period. This feature helps businesses maintain consistency and avoid missed payments.
3. Enabling Automation: Employers can enable automation once the pay schedule is set. This allows the software to handle payroll submissions automatically, reducing the risk of errors and saving valuable time.
4. Automated Submissions: When automation is enabled, the software files Full Payment Submissions (FPS) and Employer Payment Summaries (EPS) with HMRC. It also posts journals to the bookkeeping system, ensuring that financial records are up-to-date and accurate.
5. Payslip Delivery and Employer Summaries: The software automatically delivers payslips to employees and sends employer summaries to the main contact, informing everyone about payroll updates.

By streamlining these processes, the payroll software helps businesses save time, reduce errors, and maintain compliance with HMRC regulations.

Empower Employers and Employees with Self-service Portals

Nomi offers a comprehensive payroll and pension management solution that allows users to file essential documents directly, ensures compliance with HMRC regulations, provides real-time reporting, and includes user support to improve efficiency and reduce administrative burdens.

1. Accessibility: The self-service portals are available on mobile and web applications, ensuring employers and employees can access important information anytime, anywhere.
2. Download Payslips: Employees can download their payslips directly from the portal. This feature allows them to keep track of their earnings and deductions without waiting for physical copies.
3. Access to P60s and P45s: The portals provide quick access to P60s and P45s, making it convenient for employees to retrieve these essential documents whenever needed.
4. Useful Reports: The portal allows both employers and employees to access various reports. This functionality helps them stay informed about payroll details, tax contributions, and other relevant information.
5. User-friendly Interface: The portals’ intuitive design ensures that users can navigate easily, making it simple for everyone to find the information they need without assistance. 

These features empower users by providing them with control over their payroll information.

Comprehensive Payroll and Pension Management

1. Direct Filing with Nomi: Users can file Employer Payment Summaries (EPS), Full Payment Summaries (FPS), pensions, and P11Ds directly from the Nomi software. This feature saves time and reduces the administrative burden associated with paper filings.
2. Efficient Payroll Processes: The software integrates payroll and pension management into one platform, allowing employers to manage all aspects of payroll cohesively. This integration helps eliminate confusion and ensures that all elements are aligned.
3. Compliance with HMRC Regulations: Nomi is designed to help businesses comply with HMRC regulations. The software automatically updates to reflect any changes in tax laws, ensuring that all filings are accurate and timely.
4. Real-time Reporting: Employers can access real-time reports on payroll and pension contributions, making monitoring financial obligations and employee benefits easier.
5. User Support: The platform provides support and resources to help employers navigate payroll and pension management, ensuring they have the assistance they need to succeed.

This comprehensive payroll and pension management approach helps businesses operate efficiently while maintaining compliance.

P60 and P45 Management

The payroll software simplifies the management of P60 and P45 forms, ensuring compliance with legal requirements and maintaining accurate records for employers and employees.

The software automatically generates P60 forms for all employees at the end of each tax year. These forms summarise an employee’s total pay and deductions for the year, and employers are legally required to provide them to their employees. The software streamlines this process by generating the forms and enabling employers to distribute them to their staff easily.

When an employee leaves the company, the employer must issue a P45 form. This document outlines the employee’s pay and tax details up to their last day of employment. The payroll software ensures that P45 forms are generated promptly upon termination, allowing employers to fulfil their legal obligations and provide employees with the necessary documentation for their next job.

By automating these processes, the software helps employers maintain compliance while reducing the administrative burden associated with managing P60 and P45 forms.

Dashboard

This dashboard provides detailed data about payroll and pensions, as well as the number of auto and manual payrolls, pensions, P11D, and total clients.

On scrolling down, you also get details about payroll and pension deadlines.

Run Payroll

Here, businesses can automatically set fixed payment schedules or manage director-only payrolls. This feature reduces the risk of errors and saves time each pay period.

Submit RTI

We can submit our RTIs here

Submit P11D

Through this, we can submit our P11D

Submit Pension Contribution

And lastly, this is the platform to submit pension contributions.

Click here to watch a demo video on how this software works.

If you’re an accountant or employer looking for a reliable and efficient payroll software solution, consider Nomi’s payroll software for accountants. Nomi’s cloud-based platform is designed specifically for accounting firms, offering a user-friendly interface, robust features, and seamless integration with your existing systems. With Nomi, you can make easy payroll processes, improve client service, and focus on growing your accounting practice.

Nomi offers a free trial to experience the software’s capabilities firsthand. You can get a demo to see how Nomi can make your payroll management easy and increase your firm’s efficiency. Embrace the power of Nomi’s payroll software and take your accounting practice to new heights.