Dext Prepare integration with Nomi for document management

Team Nomi

Apr 23, 2024
8 minutes read

In today’s busy world, accountants and bookkeepers need tools to save time and work smarter. Dext Prepare is a platform that automates document management and data entry, helping you boost productivity.

Dext Prepare is designed to make easy, tedious tasks of data entry by automating the conversion of physical documents, such as invoices and receipts, into a standardised digital format. With its advanced optical character recognition (OCR) technology, Dext Prepare can accurately extract key information from these documents, saving you valuable time and reducing the risk of human error.

But Dext Prepare is more than just a document management tool. It seamlessly integrates with leading accounting software, allowing you to sync your data and gain valuable insights to drive your business forward. In this blog, we’ll explore the key features, benefits, and best practices of using Dext Prepare to ease your accounting and bookkeeping processes.

What is Dext Prepare?

Dext Prepare is a powerful cloud-based platform designed to make an easy document management and data extraction process easy for businesses. It offers a user-friendly interface that easily converts physical documents, such as invoices, receipts, and statements, into a standardised digital format.

The platform utilises advanced optical character recognition (OCR) technology to extract key data from these documents, eliminating the need for manual data entry. This not only saves time and reduces the risk of errors, but also provides businesses with a centralised repository of their financial documents, making them easily searchable and accessible.

Dext Prepare integration with accounting software like Nomi increases its functionality, allowing users to sync their data and make an easy bookkeeping process seamless.

How Does it Work?

As an accounting professional, you always look for ways to improve your workflow and efficiency. Dext Prepare is a powerful tool that can help you achieve just that. But how exactly does it work?

Here’s a step-by-step guide to understand the process:

1. Document Capture:
   • Dext Prepare allows you to easily upload or capture documents, such as invoices, receipts, and bills, using a variety of methods.
   • You can take a photo of the document using your smartphone, or you can upload digital files directly from your computer or cloud storage.
   • The platform supports a wide range of document formats, including PDFs, JPGs, and PNGs, ensuring that you can work with the documents you already have.
2. Data Extraction:
   • Once your documents are uploaded, Dext Prepare’s advanced optical character recognition (OCR) technology gets to work, extracting the relevant data from each document.
   • This includes information such as vendor names, dates, amounts, and expense categories, all of which are automatically identified and organised.
   • The platform’s machine learning algorithms are constantly being refined, ensuring that the data extraction process becomes more accurate and efficient over time.
3. Data Validation:
   • After the initial data extraction, Dext Prepare provides you with the opportunity to review and validate the information.
   • You can easily make any necessary corrections or adjustments, ensuring that the data is accurate and ready for further processing.
   • This step helps to minimise the risk of errors and ensures that your financial records are as precise as possible.
4. Accounting Software Integration:
   • One of the key features of Dext Prepare is its seamless integration with popular accounting software, such as Nomi.
   • Once you’ve connected your accounting software to Dext Prepare, the platform can automatically sync the extracted data, saving you the time and effort of manual data entry.
   • This integration ensures that your financial records are always up-to-date and accurate, allowing you to focus on more strategic tasks.
5. Expense Management:
   • Dext Prepare also offers a comprehensive expense management solution, making it easier to track and manage your business expenses.
   • The platform can automatically categorise expenses based on the information extracted from your documents, and you can easily review and approve expenses through the user-friendly interface.
   • This feature helps to make an easy the expense reporting process, ensuring that you have a clear and accurate picture of your company’s spending.
6. Reporting and Analytics:
   • Dext Prepare provides a range of reporting and analytics tools, allowing you to gain valuable insights into your business’s financial performance.
   • You can generate custom reports, track key metrics, and identify areas for improvement, all from within the platform.
   • These data-driven insights can help you make more informed decisions and optimise your accounting and bookkeeping processes.

By understanding the step-by-step process of how Dext Prepare works, you can see how it can transform the way you manage your accounting and bookkeeping tasks. With its powerful data extraction, integration, and expense management features, Dext Prepare can help you save time, improve accuracy, and gain valuable insights into your business.

Key Features of Dext Prepare

Dext Prepare can streamline your accounting and bookkeeping processes with its powerful set of features. Whether you’re an accountant, bookkeeper, or small business owner, this platform can help you save time, improve efficiency, and gain valuable insights into your financial data.

1. Data Extraction: One of the standout features of Dext Prepare is its ability to automatically extract data from a wide range of documents, including invoices, receipts, and bank statements. By leveraging advanced optical character recognition (OCR) technology, the platform can quickly and accurately capture key information, such as vendor names, dates, and transaction amounts, without the need for manual data entry.
2. Accounting Software Integration: Dext Prepare seamlessly integrates with Nomi. This integration allows you to effortlessly sync your financial data, eliminating the need to manually transfer information between different systems. With just a few clicks, you can have your documents and transactions automatically imported into your accounting software, saving you valuable time and reducing the risk of errors.
3. Expense Management: Managing expenses can be a time-consuming and tedious task, but Dext Prepare makes it easier. The platform’s expense management features allow you to easily capture and categorise receipts, generate expense reports, and even set up approval workflows. This makes an easy approach helps you stay on top of your expenses, ensuring accurate record-keeping and compliance.
4. Reporting and Analytics: Dext Prepare goes beyond just data extraction and processing; it also provides powerful reporting and analytics capabilities. The platform can generate customisable reports that give you a comprehensive view of your financial data, helping you make informed decisions and identify areas for improvement. With real-time insights at your fingertips, you can better understand your business’s financial health and make more strategic choices.
5. Secure and Compliant: Data security and compliance are important in the accounting and bookkeeping industry. Dext Prepare takes these concerns seriously, with robust security measures and compliance features. The platform ensures that your financial data is stored securely and protected from unauthorised access, giving you peace of mind and helping you maintain regulatory compliance.

Dext Prepare can help you and your team work more efficiently, make better-informed decisions, and focus on the high-value tasks that drive your business forward. Whether you’re an individual practitioner or part of a larger accounting firm, this platform can be a valuable asset in making your accounting and bookkeeping processes.

Benefits of using Dext Prepare Accountants and Bookkeepers

Dext Prepare is a powerful tool that can bring significant benefits to accountants and bookkeepers. Here are five key advantages of using this platform:

1. Time Savings: Dext Prepare automates converting physical documents into a standardised digital format, eliminating the need for manual data entry. This can save accountants and bookkeepers countless hours, allowing them to focus on more strategic and value-added tasks.
2. Improved Performance: By making simple data extraction and processing workflow, Dext Prepare helps to reduce errors and inconsistencies. This, in turn, leads to a more efficient and accurate bookkeeping process, ultimately benefiting the entire organisation.
3. Data-driven Insights: The platform’s advanced analytics capabilities provide valuable insights that can help accountants and bookkeepers make more informed decisions. From expense tracking to financial reporting, Dext Prepare’s data-driven insights can drive better business outcomes.
4. Integration: Dext Prepare seamlessly integrates with Nomi. This integration ensures a smooth and efficient transfer of data, reducing the need for manual data entry and minimising the risk of errors.
5. Easy Collaboration: Dext Prepare’s cloud-based nature allows for easy collaboration between accountants, bookkeepers, and their clients. This can improve communication, make an easy workflow, and foster a more transparent and efficient working relationship.

By using Dext Prepare, accountants and bookkeepers can increase their productivity, improve the accuracy of their work, and provide more valuable insights to their clients or organisations.

Dext Prepare integration with Nomi

It integrates seamlessly with Nomi, a leading accounting software, to make an easy workflow for businesses. By connecting Dext Prepare with Nomi, users can effortlessly transfer data from physical documents directly into their accounting system, eliminating the need for manual data entry.

This integration allows for a seamless flow of information, ensuring that all financial data is accurately captured and organised within Nomi. Accountants and bookkeepers can now focus on higher-value tasks, as Dext Prepare handles the tedious work of extracting and processing the relevant information.

The combination of Dext Prepare’s powerful data extraction capabilities and Nomi’s robust accounting features creates a powerful solution that increases productivity, reduces errors, and provides real-time insights into the financial health of the business. This integration is a game-changer for businesses looking to optimise their accounting processes and make more informed decisions.