HMRC recognised payroll software

Managing payroll can be a complex and time-consuming task for businesses of all sizes. However, this process becomes significantly easier and more efficient with HMRC recognised payroll software. These advanced solutions offer a range of features designed to streamline payroll processing, ensure compliance with HMRC regulations, and save valuable time for businesses and accountants alike.

But what exactly makes Nomi’s payroll software so beneficial? At its core, Nomi software automates many of the tedious tasks associated with payroll management, from calculating taxes and National Insurance contributions to generating payslips and submitting reports to HMRC. It also provides powerful tools for pension management, leave tracking, and expense reporting, all while maintaining strict compliance with UK tax laws.

In this blog, we will explore the key features of HMRC recognised payroll software of Nomi and how they can transform your payroll processes, making them more accurate, efficient and hassle-free.

 

HMRC Recognised Software for Payroll Processing

As businesses grow, managing payroll can become increasingly challenging. How can you ensure that payroll processing is efficient, accurate, and compliant with regulations? The solution lies in using advanced payroll software designed specifically for this purpose. Such software automates the entire payroll process, from calculating wages to submitting necessary reports, significantly reducing the risk of errors and saving valuable time.

One key feature is the automation of payroll runs, which allows for the seamless handling of fixed payments and director-only payrolls. This ensures that employees are paid accurately and on time. Additionally, the software offers mobile app access, enabling both employers and employees to check payslips, manage leaves and expenses.

The system also integrates directly with pension schemes, allowing for easy submission of pension contributions, which make a easy compliance with pension regulations. Comprehensive dashboards provide an overview of all key performance indicators and deadlines, ensuring that nothing is missed. By utilising such payroll software, businesses can streamline their payroll processes, maintain compliance, and focus on growth.

 

Automated Payroll Management

Automatic Payroll Run and Submission

Gone are the days of manual payroll calculations. With automated payroll runs, the software takes care of the heavy lifting. It calculates wages, taxes, and deductions with accuracy, reducing the risk of human error. But how does this work in practice?

The software stores employee information, including salary details, tax codes, and national insurance numbers. When it’s time to run payroll, it automatically applies the correct calculations based on the current tax year’s rates and thresholds. This ensures that employees are paid accurately and on time, every time.

For fixed payments or director-only payrolls, the automation is even more streamlined. Once set up, these recurring payments can be processed without manual intervention, saving valuable time for payroll administrators.

Manual Bulk RTI/P11d/Pension Submissions

While automation is key, flexibility is equally important. The software allows for manual bulk submissions when needed. This feature is particularly useful for:

• Real Time Information (RTI) submissions to HMRC
• P11d forms for expenses and benefits
• Pension contributions to various schemes

By enabling bulk submissions, the software significantly reduces the time spent on these tasks. Imagine processing dozens or even hundreds of submissions with just a few clicks – that’s the power of modern payroll technology.

 

Improved Accessibility and User Experience

Mobile App for Employers and Employees

In our increasingly mobile world, having access to payroll information on the go is important. A dedicated mobile app brings payroll management to your fingertips. But what can users do with such an app?

Employers can:

• Approve payrolls
• View company-wide payroll data
• Manage employee requests

Employees can:

• Check their payslips
• Submit leave requests
• Add expenses for reimbursement

This level of accessibility ensures that payroll-related tasks can be handled promptly, regardless of location.

Employer and Employee Portal Access

Complementing the mobile app, a web-based portal provides a comprehensive interface for both employers and employees. This dual-access system creates a transparent and efficient payroll environment.

Employers benefit from:

• A bird’s-eye view of the entire payroll system
• Tools for managing multiple employees or departments
• Access to detailed reports and analytics

Employees enjoy

• Self-service options for updating personal information
• Easy access to current and historical payslips
• A platform to communicate with HR about payroll queries

By empowering both parties with information and tools, the portal reduces the administrative burden on payroll teams and improves overall satisfaction.

 

Comprehensive Pension Integration

Direct Pension Contributions Submission

Pension management is a critical aspect of payroll processing. The software simplifies this by allowing direct submission of pension contributions from within the system. How does this streamline the process?

• Automatic calculation of contributions based on salary and scheme rules
• Direct integration with pension providers’ systems
• Elimination of manual data entry and potential errors

This integration ensures that pension contributions are accurate and timely, maintaining compliance with auto-enrolment regulations.

Multi Provider Pension Support

Recognising that businesses may work with various pension schemes, the software supports multiple providers. This flexibility allows companies to:

• Manage different pension schemes for different employee groups
• Easily switch providers or add new ones as needed
• Generate reports specific to each pension scheme

By accommodating diverse pension arrangements, the software adapts to the unique needs of each business.

 

Deadline and Compliance Management

Payroll/Pension Deadline Management Dashboard

Staying on top of payroll and pension deadlines is important for avoiding penalties and maintaining smooth operations. A dedicated dashboard serves as a central hub for all important dates and tasks. What does this dashboard typically include?

• Upcoming RTI submission deadlines
• Pension contribution due dates
• Tax payment schedules
• Custom reminders for company-specific deadlines

With all key information in one place, payroll administrators can prioritise tasks effectively and ensure nothing falls through the cracks.

 

Advanced Employee Management Features

Leave Management and Timesheet Approval

Leave management is integral to smooth payroll processing. The software offers:

• Digital leave request submission and approval workflows
• Automatic leave balance calculations
• Integration of approved leave with payroll calculations

Timesheet approval is equally streamlined, with features like:

• Digital timesheet submission
• Manager approval workflows
• Automatic integration of approved hours into payroll

These features not only make easier administrative tasks but also provide a clear audit trail for all leave and time-related transactions.

Expenses Management

Managing employee expenses can be a time-consuming process. The software makes this easy by:

• Allowing employees to submit expenses digitally, with attached receipts
• Providing approval workflows for managers
• Automatically including approved expenses in the next payroll run

This integrated approach ensures prompt reimbursement and accurate record-keeping.

Re-hire Functionality

When former employees return to the organisation, the re-hire functionality proves invaluable. It allows quick reinstatement of employee records, preserving historical data while updating necessary information. This feature saves time and maintains data integrity across multiple employment periods.

Hourly Leave Option

Recognising that not all leave is taken in full or half days, the software offers an hourly leave option. This granular approach to leave management:

• Allows for more accurate leave tracking
• Supports flexible working arrangements
• Ensures fair calculation of leave balances

By accommodating various leave scenarios, the system adapts to modern workplace practices.

 

Customisable Payroll Options

No Employer NIC Setting

For scenarios where employers are not liable to pay National Insurance Contributions (NIC), such as for employees under 21 or apprentices under 25, the software provides a specific setting. This ensures that payroll calculations accurately reflect the company’s NIC obligations.

Employer Notes for Payroll Approval

Communication is key in payroll management. The software allows employers to leave notes and instructions while approving payroll. This feature facilitates:

• Clear communication between payroll administrators and approvers
• Documentation of decisions or special circumstances
• A traceable record of payroll-related communications

These notes can be invaluable for auditing purposes or when reviewing historical payroll data.

 

Reporting and Analytics

Payroll and Pension Summary Reports

Comprehensive reporting is essential for effective payroll management. The software generates detailed summaries including:

• P32 Tax & NI Reports
• Payroll summaries by department or cost center
• Pension contribution reports

These reports provide a clear overview of payroll operations, supporting informed decision-making and financial planning.

Annual Payroll Schedule

Planning for the entire tax year is made easier with an annual payroll schedule. This report typically includes:

• Total PAYE and NI due to HMRC for the tax year
• Projected payroll costs by month or quarter
• Forecasted pension contributions

This forward-looking view aids in budgeting and cash flow management.

Tax Payment Reports

Staying on top of tax obligations is important. The software provides detailed tax payment reports that:

• Show due amounts on a period and tax year basis
• Break down of different types of taxes (PAYE, NIC, etc.)
• Highlight any discrepancies or unusual patterns

These reports ensure that businesses can manage their tax liabilities effectively and avoid penalties for late or incorrect payments.

 

HMRC Integration and Compliance

Direct Filing to HMRC

One of the most time-saving features is the ability to file RTIs, pensions, and P11ds directly to HMRC from within the software. This direct integration:

• Reduces the risk of transcription errors
• Saves time by eliminating the need for separate HMRC logins
• Provides immediate confirmation of successful submissions

By streamlining the filing process, the software helps ensure timely compliance with HMRC requirements.

National Insurance Number Verification

Accurate National Insurance (NI) numbers are important for correct payroll processing. The software includes a feature to verify NI numbers directly within the system. This helps:

• Prevent errors in tax and NI calculations
• Ensure accurate reporting to HMRC
• Streamline the onboarding process for new employees

By catching potential NI number issues early, the system helps maintain data integrity across payroll operations.

 

Flexible Payroll Adjustments

Undo Employer Allowances

Flexibility in managing employer allowances is important for accurate payroll processing. The software allows for the reversal of employer allowances as needed during the tax year. This feature is particularly useful when:

• Correcting data entry errors
• Adjusting for changes in company circumstances
• Responding to HMRC guidance or legislative changes

The ability to undo allowances ensures that payroll calculations remain accurate and compliant, even when circumstances change.

Request Payroll Information from Employers

To ensure payroll accuracy, the software includes a feature to request additional information from employers. This might include:

• Hours worked by employees
• Overtime details
• Bonus or commission information

By facilitating this information exchange within the system, the software reduces the risk of miscommunication and ensures that all necessary data is captured for accurate payroll processing.

Nomi’s payroll software offers a comprehensive suite of features designed to streamline payroll management, ensure compliance, and increase user experience for both employers and employees. By automating routine tasks, providing robust reporting, and offering flexibility to adapt to various business needs, these solutions empower organisations to manage their payroll efficiently and effectively. As the business landscape continues to evolve, such advanced payroll systems will play an increasingly important role in supporting organisational success.

We offer a free trial of Nomi’s payroll software, allowing accountants to explore its features and functionalities risk-free. This trial provides an excellent opportunity to see how our software can streamline your payroll processes and increase efficiency.

Additionally, you can book a demo to experience Nomi in action. During the demo, our experts will guide you through the software, showcasing its capabilities and answering any questions you may have. 

Choosing Nomi means you can make your payroll management easy and focus more on growing your practice. Try Nomi today and discover how it can transform your accounting operations.